Essential software tools to organize your podcasts


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Entrepreneurs need to stay organized. Your podcast also needs to be organized. Fortunately, there are plenty of software options that can make life easier for business owners who have a podcast. These tools let you know whether you want to use an exhibit notes app or an online storage service.

A great way for entrepreneurs to organize their upcoming podcast episodes is to create an outline or framework. The best outline tools for podcasts make it easy to manage ideas and consolidate them into an overall framework for the show. Dynalist is a presentation tool that organizes your thoughts and tasks into simple lists, with powerful and easy-to-use features. Their free plan contains unlimited articles and documents. Your podcasting needs, especially if you do live podcasts, are a great online storage solution. Online storage is essential for sharing audio files with a podcast editor, sharing notes with a co-host, episode artwork, and more. Google Drive, drop box and A reader all offer good solutions.

Conservation is essential

“Your job is to collect good ideas. The more good ideas you collect, the more you can choose to be influenced by. -Austin Cleon, Fly like an artist: 10 things no one told you about creativity

Podcast curation is essential to keep your show organized and not overwhelmed with an abundance of podcast ideas. Take the best ideas and store them digitally. Poached captures content from any post, page or app with a single click. It then appears on all devices to be read at home, at work or elsewhere. pinterest probably doesn’t need an introduction. It’s a popular social network where people look for inspiration and ideas or blog posts on topics related to their interests. here is some advice from Pinterest to promote your podcast.

Related: If you’re a podcaster, you need to know audio production

Manage projects and view notes

Entrepreneurs can organize their podcasts using a project management app. Popular options include Asana and Trello, but here are a few other options that might be better suited to your podcasting needs. SmartTask is a convenient choice as it provides online calendar functionality and consolidates all podcaster tasks in one view. Click up is another project management software designed for teams. Podcasters use it to assign tasks and dependencies and ease of management for all their projects, big and small. air table is a spreadsheet-like database that helps you organize and visualize data. Airtable is useful for podcasters as it provides data entry, storage file access, and categorizes different podcast episode tracks or themes. It is also ideal for surveys.

One of the most important things to consider when podcasting is managing your show notes. Beyond using Google Docs, Simplenote, and Evernote, which are popular options in this space, there are other apps you might not be familiar with yet. Notion is a great option for writing show notes because it lets you save and organize your notes in one place. You can also insert graphics, images, audio files or other documents from any device and easily collaborate with people on the same document simultaneously. is excellent for creating outlines and generating show note content. All you have to do is type the text that goes into your show notes, and will help you automatically generate meaningful information, like links, images, a table of contents for each episode, and a preview or summary for each episode. Scribe is primarily a writing tool, but it can also be useful for show notes. Project files are organized into chapters or scenes, and this lets you keep your research, plans, drafts, and references all in one place. It is ideal for authors or writers who also have a podcast.

Related: How to Promote Your New Podcast: 10 Effective Strategies to Try

Get great listener insights with polls and surveys

Businessmen and women can use polls for fun and games or to gather information about their listeners. You can use them in live broadcasts to ask questions that you (or even the audience) have pre-selected, or to gauge attitudes towards various topics. Character shape is an online form builder with features like data visualization and conditional branching logic, so it’s easier than ever to gather customer feedback on specific topics, be it technical issues , usability issues or best practices. Google Forms is a free product that can get feedback, collect information on different topics, or organize your tasks for each project. Survey Monkey is one of the most popular free online survey tools, ideal for surveys with up to 500 responses. Rephonic released a free podcast access tool which estimates how many listeners are listening to a particular topic. Brands and sponsors use it to harvest the data and contacts needed to deliver podcasts at scale and turn listeners into customers. Consider using Trail to track the opening of your emails. Entrepreneurs can use this tool to check if potential guests have opened their email requests to get them on the show (Note: this only works for Gmail).

Create episode artwork to grab attention

Recording podcasts requires focus and organization. Remarkable thumbnails for your show on referral platforms like Apple Podcasts and Spotify can grab the attention of new listeners. Unsplash offers high-quality, royalty-free images for your show. BeFunky is an online photo editing tool that can organize your photos into compelling images suitable for your show. Cloth is popular among podcasters and offers free templates for creating posters, promoting artwork, and representing various formats.

Entrepreneurs have many options for organizing their podcast-related tasks, including software and online platforms. Managing your tasks can be time-consuming if you’re working on multiple projects simultaneously. Hopefully this information will help you stay organized and keep track of all the different pieces needed to complete the podcast puzzle.

Related: The 7-step process to launch your podcast for free


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